Administrative Assistant















VMD Systems Integrators, Inc.



FMS Analyst



July 2013-Jan 2015



 



 



 



Supported Department of the Navy/Office of the General Counsel (OGC):



  • Performed research and analysis functions on historical case data (financial, logistical and correspondence records) associated with foreign military sales of weapons platforms to prove delivery of materials as identified in associated Contract Data Requirements List (CDRL) and Data Item Description (DIDs)


o    Downloaded records to PDF and/or TIF format in single page and multipage as needed


o    Created and populated Excel spreadsheets to identify record location  



  • Accessed the government databanks as required to conduct research on requisition data

  • Provided administrative and technical project assistance by performing document preparation using Excel spreadsheets, Word, and PowerPoint to produce deliverables

  • Reviewed findings of other analysts and provided guidance as necessary

  • Performed analysis of evidence to develop questions for witness interviews

  • Uploaded spreadsheets, corresponding PDF/TIF and word documents to company SharePoint

  • Planed, organized and scheduled work to be accomplished on a weekly and monthly basis for the Cluster Team

  • Generated weekly financial summary spreadsheets to identify progress

  • Developed PowerPoint presentations; uploaded to SharePoint

  • Trained Cluster Team co-worker in techniques and procedures for processing spreadsheets, downloading data from internet sites and updating records in SharePoint


o    Created mini user guides applicable to specific Microsoft Office functions for co-worker



  • Performed inventory of hard copy historical records in preparation of transfer

  • Prepared transfer of custody documentation between government contractors


o    Saved documentation to PDF format


o    Performed updates using Adobe Acrobat Pro



  • Used the Management Information System for International Logistics (MISIL), General Inventory Program (GIP), U.S. State Department files on line, hard copy files of Foreign Military Sales (FMS) documentation, FMS files on CD-ROM


 











ARINC Engineering Services, LLC



Senior Staff Analyst



April 2010-December 2010


 



 


Supported Naval Air Systems Command (NAVAIR), Patuxent River Maryland – Naval Undergraduate Flight Training Systems (NUFTS) Program, T-45 Mission Systems/Avionics Team as a telecommuter from the West Coast:



  • Provided program management, logistical and administrative support

  • Generated Risk charts

  • Updated the government’s logistical support database

  • Performed technical writing and editing duties


o    Developed and reviewed statements of work (SOW), supporting CDRLs for logistical procurement packages



  • Coordinated conferences and logistical support data packages (spreadsheets, Databases, PowerPoint presentations) for meetings


o    Scheduled and arranged customer meetings and staff meetings



  • Maintained and improved 64 tab Excel workbook/spreadsheet for weekly review and monthly delivery in accordance with CDRL and DID requirements


o    Tracked Original Equipment Manufacturer (OEM) deliverables/(assets) in accordance with government contract(s) for initial delivery as well as repair


§  Reviewed transfer of Custody documentation


o    Conducted daily/weekly phone conferences to verify receipt by serial number of inventory to accurately depict on hand inventory and warehouse storage location


§  Captured issues/problems to apprise client of status


o    Monitored and tracked all avionics contract requirements for inclusion in spreadsheets upon award of contracts/CDRLs


o    Reported status of missing inventory and implemented mitigating tracer actions to locate items for those repairables lost in transit


o    Coordinated and conducted phone conferences with OEMs and support contractor’s warehouse management system to investigate variances and determine root cause of non-delivery, or late delivery of missing assets/repairables


§  Captured issues/problems to apprise client of status when they did not attend


o    Recommended necessary changes be implemented to contractors’ receipt inventory management system



  • Performed all tasking under LTM INC Senior Logistics Analyst listed below


 











LTM INC.



Senior Logistics Analyst Technical Specialist III



September 2008-October 2009


January 2008-September 2008



 


Supported NAVAIR, Patuxent River Maryland – NUFTS Program, T-45 Mission Systems/Avionics Team by providing program management, logistical, and administrative support as Senior Logistics Analyst:



  • Participated in various WebEx/Telecom meetings on a weekly and bi-weekly basis with the OEMs and government program personnel to monitor equipment logistical program status and discussions

  • Developed minutes and resulting action items


o    Coordinated sidebar meetings



  • Designed/developed/updated tracking spreadsheets and reports that reflected provisioning procurement contracts including material, data and CDRL deliverables

  • Reviewed CDRL deliveries for compliance to schedule date and notified client of non-conformance/slippage notifications

  • Provided reports required by the client for Contractor Performance Assess Rating (CPARS) for OEMs

  • Reviewed and edited various draft documents (Bona Fide Needs Statements) at the request of the client

  • Participated in and coordinated (with OEMs, key Government personnel, and support contractors) Diminishing Manufacturing Source Review Board (DMSRB) meetings and Diminishing Manufacturing Sources and Material Shortages (DMSMS) reviews to track obsolescence issues

  • Participated in Life Time Buy (LTBs) meetings, Procurement Planning Conferences (PPCs) to determine how efforts were to be funded

  • Participated and assisted in development of Plan of Action & Milestones (POA&M) responsibilities

  • Participated in Technical Evaluations of contract proposals to determine if delivery schedules complied with PCC and POA&M requirements. 

  • Provided comprehensive PowerPoint presentations for any briefings in which client was required to present data

  • Scheduled and arranged customer meetings and staff meetings

  • Coordinated and organized meetings (on and off site), conference calls and video conferences; arranged for facilities, equipment, and catering


o    Included preparation and distribution of notices, agendas, information packets, and meeting minutes


o    Used Outlook to manage calendars to include scheduling meetings with internal and external clients


Supported the Transportation Security Administration (TSA), Department of Homeland Security Program Office as a Technical Specialist III:



  • Performed Independent Verification and Validation (IV&V) process through Quality Assurance (QA) and validation of CDRL/Data Item Description (DID) submissions that verified compliance of deliverable documents submitted by various contractors to ensure that documents met all CDRL/DID format and content requirements

  • Prepared monthly summary and aggregate reports specific to maintenance and production contracts which graphically depicted compliance measurements

  • Prepared ad-hoc reports, presentations and briefings

  • Performed research and analysis

  • Assisted in the development of How-To-Training manuals for employees to submit required documents, reports and updates to SharePoint

  • Utilized Adobe Acrobat Pro as required

  • Composed CDRL/DID requirements as requested by the Government


o    Worked with team members to review existing requirements to provide enhancements as required by management/government


 











General Dynamics Information Technology, Inc.



FMS Analyst



October 1999-January 2008



 


Supported the NAVAIR Foreign Military Sales (FMS) weapons program at Patuxent River, Maryland:



  • Assisted government client with the identification of logistics support analysis requirements, specialized ILSPs, and other logistics support packages, and the development and resolution of action items as well as administrative tasks

  • Developed unique-to-country Transportation Plans for shipment of classified materials for initial production delivery, repair of repairables (ROR) for return, repair, reshipment (RRR) for Chile, Japan, Korea, Kuwait, Malaysia, and Thailand


o    Required interaction with other DoD government agencies and Foreign Embassies and Freight Forwarders (FF)



  • Functioned as Government client’s troubleshooter for transportation issues in relation to high profile movements of frustrated cargo

  • Monitored monthly ROR contractor reports for compliance


o    Performed analysis of ROR reports and notified client of problem areas and issues in preparation for reporting to FMS countries


o    Included review of ROR reports to determine if additional spares not previously identified required procurement or asset relocation


§  Prepared supporting documentation required to procure necessary assets to insure deliverable schedules were met



  • Designed and developed tracking spreadsheets reflecting ROR shipment dollars to determine remaining balance according to classified and unclassified assets in order to request additional funding

  • Implemented funding requests packages when dollars amounts indicated possible shortages

  • Participated in Spare Parts Provisioning Conferences for various munitions

  • Developed PowerPoint presentations for briefs, program meetings and conferences


o    Responsible for all production of materials utilized for these meetings



  • Developed correspondence in response to FMS e-mail and Action Item requests from country

  • Developed spreadsheets for tracking logistics spares procurement and delivery of materials per Letter of Offer and Agreement (LOA’s) to ensure deliveries met stipulated delivery dates.

  • Coordinated documentation required for foreign travel by OEM personnel and government team members by insuring they met required US and foreign travel requirements


o    Involved training verification, Embassy approvals, and State Department requirements


§  Developed initial message content for eventual transfer to Navy system for those personnel traveling


§  Acted as troubleshooter for any issues needing resolution for personnel to travel overseas


§  Developed transfer of custody documentation for government materials


§  Reviewed OEM transfer of custody documentation for compliance


 


  


 

  • ID#: 104589
  • Location: Ashburn, VA , 20148

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